FAQ Topic Archive: For Faculty and Staff

Help topics for faculty and staff

How do I view the schedule of classes I’m teaching?

Login and click  Self Service  Faculty Center > My Schedule . If necessary, select the desired term from the dropdown at the top of the page and click the  button.Your teaching schedule appears. If desired, use the radio buttons just above your teaching schedule to display ‘all classes’ or ‘only classes with enrollment.’ To save …

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How do I put a student on a wait list?

Error message: Class number is a required field. You must specify a class number or delete the row to close this page.

When enrolling a student in a class—and that class is full—you can opt to put the student on the waitlist. Tip: It’s a good idea to check with the academic department that holds the class to make sure they want the waitlist used. To put a student on a class waitlist (if already enrolling the …

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How do I access class rosters?

You can view the roster of a class you’re teaching, including photos of the students, by visiting the Faculty Center. If you want to print out any class roster, complete with student photos, use the ‘View Class Roster/Wait List’ link available under BU Campus Solutions. Viewing Class Rosters from Faculty Center Login and click  Self …

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How do I view or edit my personal data (faculty/staff view)?

Login and click  Self Service  Personal Information. You may now update your address, phone numbers, email addresses and emergency contacts from this location. Instructions to update each item at this location are listed below. To Change Your Home Address Click on the Home and Mailing Address link. Click on the “edit” button. On the next …

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How do I enter early term grades online?

Enter early term grades button

Login and click  Self Service  Faculty Center  My Schedule. Verify you are in the correct term or click on the  button to select the desired term. Click the  icon next to the class on your schedule that you want to enter early term grades for. Click the  button at the top right corner to access …

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How do I view my advisees’ early term grade information all at once?

Comments icon link

Login and click BU Campus Solutions  BU Advisor Access  Use  Advisees Early Term Grades. Click the  button to choose a term. Click the radio button next to the desired term, then click the  button at the bottom of the screen. If there is an X in the Long Comment Indicator column, click on the  icon …

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How do I calculate a departmental GPA? I’m using a Mac.

Here is a sample spreadsheet with the pivot table already set up. If desired, download it and paste in your own data.  Overview Departmental GPA or major GPA is really a special GPA. That is, it’s a GPA calculated using only the grade credits earned and hours earned in certain classes. For most, this means …

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How do I calculate a departmental GPA?

Insert calculated field dialog box

Here is a sample spreadsheet with the pivot table already set up. If desired, download it and paste in your own data. Note to Windows/Internet Explorer users: If clicking on the sample spreadsheet link opens the file without giving you the option to save it, try right-clicking on the link and choose Save Target As …

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How do I find out who the advisor is for a student?

Enrollment support personnel who have been granted the appropriate access can find the advisor for a given student by following these steps. Login in to My.Butler and select  Records and Enrollment  Student Background Information  Student Advisor. In the search screen that appears, enter the student’s ID number (if known) or search for the student by entering …

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How can I view a student’s transfer credit evaluation?

Print transfer credit report button

Login and click  BU Campus Solutions  BU Student Records  Reports > Transfer Credit Evaluation . In the search screen that appears, enter the desired student ID number and career option (either GRAD for graduate or UGRD for undergraduate) into the appropriate text boxes. NOTE: If you do not know the appropriate student ID number or …

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How do I find a student’s contact information?

Return to search button

Advisors and other enrollment support staff can view this information through the Advisor Center. Certain support personnel who have been granted the appropriate access by the Office of Registration and Records can view student addresses, email addresses and telephone numbers by following these steps. Login and click  Campus Community  Personal Information (Student)  Biographical (Student)  Addresses/Phones. …

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How do I email a student his or her schedule?

Login and click  BU Campus Solutions  BU Advisor Access  Use > Student Study List. Enter the student’s nine-digit ID number. Make sure the Academic Career, Academic Institution (BUTLR), and four-digit term code are correct and click the Search button or press Enter.Tip: If you don’t know the ID number, enter the first few letters of the …

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How do I access Early Term Grades?

Early term grades search screen

An advisor has two ways to access early term grades—via BU Campus Solutions or the Advisor Center. Accessing early term grades through BU Campus Solutions allows you to print a pdf report, while the Advisor Center allows you to see early term grades details as the student sees it onscreen in the Student Center. Using …

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How do I look up a student’s grades?

go button with double arrow

You can look up the transcript (see How do I look up a transcript?) or use Advisor Center, as described below. Login and click  Self Service  Advisor Center >> My Advisees. If the student isn’t an advisee of yours, click the  button, then the Search button to find the student by name or 9-digit ID number. …

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How do I enter grades online?

Add this grade to selected students button

Login and click  Self Service   Faculty Center > My Schedule. Click on the  button next to the class on your schedule that you want to enter grades for. On the Grade Roster page, enter the grade for each student in the Roster Grade box. After you enter your first grade, you will receive the following …

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How do I look up course catalog information?

Start a new search

Login to my.butler.edu and click  Self Service  Search > Class Search . If necessary, select the desired term from the term dropdown field. Enter the the two- or three-letter subject code in the Course Subject text box. (Click on the  button to pick from a list.) Enter the desired three-digit catalog number in the Course …

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What is the ‘faculty center’ and how do I use it?

Menu navigation to faculty center

The Faculty Center, located under Self Service, is a collection of information related to the classes you are teaching. To access and use Faculty Center: Login and click  Self Service > Faculty Center > My Schedule. The Faculty Center schedule page appears. The current or most recently selected term is displayed. If desired, you can …

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How do I get MS-Excel to open a file with my results when I click on the ‘Excel’ link in Query Viewer?

Local intranet settings displaying the Butler domain address additions.

If you’re using Internet Explorer as your browser, you may not be able to save your query results to an Excel document by clicking on the ‘Excel’ link in Query Viewer. When you click on the link, you may initially see a popup window that quickly disappears from view, or an error message. Enabling this …

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How do I register for an employee parking permit?

continue button

Note: The online parking registration page is only available near the beginning of each term. For assistance with parking permits when the online form is unavailable, please visit the Office of Vehicle Registration at 525 W. Hampton Drive. Also, please note that you will not be able to register your vehicle(s) if you have an …

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How can I add other instructors to my Moodle course?

Instructors can add additional instructors to their learning management (LMS) system courses (in Moodle) through My.Butler. Once the individual to whom you want to grant access has filled out the Code of Responsibility form, follow the steps listed below to grant them access. Note: It may take up to 24 hours after completing these steps before your special …

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What is the ‘advisor center’ and how do I use it?

My Advisees link in the Advisor Center folder of the enterprise menu

The Advisor Center provides advisors with a variety of information to assist them in advising their students by giving them a centralized view of the student’s information. Its intuitive display and aggregation of information will help you as you advise the student. Access the Advisor Center by logging in and clicking on Self Service  Advisor …

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How do I view a picture of my advisee?

Photo icon

Login and click  Self Service  Advisor Center >>> My Advisees. All your assigned advisees are listed on the page. To view an individual’s photo, click on the  icon in the ‘Photo’ column next to the desired individual. -OR- To see photos of all your advisees in a list format, click the ‘Include photos in list’ radio button …

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How do I remove an advising hold?

Shortly before advising starts for a new semester, an ‘Advising Hold’ is placed on all students (with a few exceptions). This hold is designed to ensure advisor-student communication; it can only be removed by the student’s advisor, and will prevent the student from registering until it is removed. Follow the steps below to remove the …

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How do I pull an advisement audit?

Academic advisors can use Advisor Center:  Login and click  Self Service  Advisor Center  My Advisees. Click the View Student Details link to the right of the desired student. If the student isn’t your advisee, click the  button to search for a student by name or 9-digit ID number. Under the Academics heading, select Academic Requirements from …

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How do I get a list of my advisees?

Notify selected advisees button

There are two ways to get a list of your advisees. Using Advisor Center Login and click  Self Service  Advisor Center  My Advisees. Your advisees names and ID numbers are listed on the page. Note: You may need to click the View All link to see the complete list of your advisees. Note: You can …

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How do I email my advisees?

Notify selected advisees button

Login and click  Self Service  Advisor Center  My Advisees. Select the student or students that you want to email by checking the check box to the left of their names. Click on the  button. An email form appears, providing space for you to type your message. Note: You can use the  icon to the right of the …

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How do I view all of my employee’s timesheets?

The search page for locating employees whose time needs approving.

Navigation:  Login  Manager Self Service   Time Management  Report Time  Timesheet Butler University Payroll Procedure Summary Reported time and absence requests for the current period must be approved by noon on Monday of each week.   The time entries are then converted to “Payable Time” in the payroll system to generate pay checks.  Time that is not …

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How do I see how much time off I have available?

absence balance screenshot

Login and click  Self Service  Time Reporting  View Time > Absence Balances Your absence balance details are displayed. Please note the date listed in the Balance as of column header: the displayed balances only account for absences taken up to this date. Balances are generally updated each week on Monday. Absences are not deducted from …

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How do I approve my employee’s timesheet?

Timesheet summary page in the time approval process, with the View By filter highlighted.

Approving Reported Time Navigation:  Login  Manager Self Service  Time Management  Approve Time and Exceptions  Reported Time Butler University Payroll Procedure Summary Reported time and absence requests for the current period must be approved by noon on Monday of each week.   The time entries are then converted to “Payable Time” in the payroll system to generate pay …

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What is “instructor access” or “advisor access” or “seek access”?

All employees of Butler University have basic access to the MyButler portal. It takes additional security privileges to enter grades, see rosters or enroll a student in a class, and these privileges aren’t assigned automatically—users must request this additional access. Instructor access generally refers to the ability to view class rosters and submit grades online. …

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