Posts tagged: Policies

Holds and Recalls

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By , October 9, 2007 12:01 pm

Renewals, Holds, and Recalls

Renewals, holds, and recalls may be made at the Circulation Desks, by telephone or e-mail:

Patrons can also place a hold or make a renewal via My Library Card.

Recall Policy

patrons ask that an item be recalled, the requested materials will be
recalled by the Libraries within three to seven days, depending on the
circulation status of the materials
.  Recalled items require an additonal judgement call by staff; therefore, please contact a Circualation Associate or Brad with any recall requests.

How Holds Work

Once the item is returned ALEPH generates a print-out and also displays a message at the check-in screen. The item has a hold slip attached to it and it is  placed on the hold shelf for the patron to pick up. The patron is e-mailed when their item is placed on the hold shelf.

How Recalls Work

Once an item is recalled it’s placed on the hold shelf with the appropriate documentation and the patron who requested the item is notified via e-mail.

See also the patron links here:


Bikes in the Library

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By , April 7, 2006 2:51 pm

FYI but bicycles are not allowed in the library. There are bike racks on the west side of Irwin. If the patron does not have a lock it would behoove them to get one.



Library Rooms (119, 007, GBR)

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By , April 5, 2006 2:41 pm

Library Room Procedures


– 119

Purposes and Scheduling

1) Library Functions.  Irwin
staff and librarians will schedule the room through the Library Outlook

2) Student Groups.  First come,
first serve after 6:00 p.m. (Sunday through Thursday); Saturday as needed.

3) Prior to 6 p.m. students need to
ask at the Circulation Desk if they want the room open for study. Please be
aware that daytime availability is contingent upon what events are scheduled
(i.e., meetings, lectures, instruction, etc.)


Opening Procedures:  Will remain locked. 
Librarians will have a key to access the room.

Librarians need to inform Marcy that
they need to reserve laptops for a given date. Feel free to CC Brad to the
e-mail reservation. A remote for the projector is kept at Circulation. Please
check it out when you have instruction in the room.

NOTE: When librarians are done with
instruction please lock the door and return the remote to a Circulation
Assistant (not a student worker).

Circulation unlocks for student

Closing Room needs to be locked.

Weekends: Saturday as needed. 

Finals Week Kept Unlocked during the entire
week of finals. 

Questions? Contact Brad.


Librarians needing laptops for 119 need to send Marcy Wilhelm
an e-mail with dates and times. Marcy adds to her schedule and then makes sure
the “Laptop Reserved” sign is up on the storage cart. Marcy should also e-mail
the day staff the night before to forewarn them.

– Room 7

and Scheduling

1) For
regularly scheduled classes that are scheduled through Registration &
Records.  Contact Registration &
Records at the beginning of each semester for a schedule. Then post on the Library Calendar. Then a room schedule needs to be
posted near the door.  Registration &
Records has first priority when scheduling.

2) Student
Usage: Overflow study room.  Students
need to ask to have the room unlocked. Keep room open during week of finals.

3) Library Functions. Librarians and staff will schedule the room through Brad. 


Opening Procedures: If scheduled for class open room. A
television cart and computer cart is in the room at all times.

Closing Procedures: Room to remain locked until it is
requested by a student group. If it is requested secure the cart and television
in rm. 006 before opening.

staff to open; evening staff to secure room.

 *Note: When
scheduling room for classes we need to e-mail the faculty and inform them to
contact the circulation desk if they need help with the equipment.

Great Books Room

and Scheduling

1) For
regularly scheduled classes that are scheduled by the Registration &
Records.  Contact Registration &
Records at the beginning of each semester for a schedule. Then post on the Library Calendar. Then a room schedule needs to be
posted near the door. 

 2) Student
Groups.  Overflow study room during
finals.  Students need to ask to have the
room unlocked. However, during finals if you get a high number of students
asking for a study space, just open it at your discretion.

3) Library Functions. Library
staff will schedule the room through the Library


for regularly scheduled classes.   During
the other times, the room should be locked.  During finals open if
requested by a student group. 


– Judge Rich Room

and Scheduling

library functions will happen in this room. 
Library Staff can unlock room
with key that is available in the Circulation
Area.  Staff can schedule via Library Calendar.

– Listening/Viewing Room

Opening Procedures:  Leave open.

Procedures:  Leave open.

– Group Listening/Viewing Room

This room
will be kept locked.  Patrons will ask
for a key at the Circulation Desk.

Procedures:  Make sure room is locked

Other Notes

Reservations for Room 119, Room 7, or Great Books Room:

  • Butler affiliated: Contact the Access Services Librarian.
  • Non-Butler affiliated group:
    Refer to Conferences & Special Events who can schedule the room.

– Study Rooms General

Only for
groups (i.e., 2 or more people). During busy times be cognizant of the two or
more rule and enforce. During slow times 1 occupant is fine; however, be
prepared to ask someone to leave if we get a group that requests the room.

– Group Study Room Policy: Irwin Library

Room IL 226 is available by
reservation only. To schedule the room you must be a current student of Butler
University and intend to use the room for group work. Please contact Brad
Matthies (317-940-9549 or
to reserve the room.

We have several areas that
are available for group work on the first floor of the Irwin Library. In addition, the following study rooms are
available for groups on a first-come first-served basis: IL 007, IL 026, IL
028, and IL 230. IL GBR only if no other group rooms are open.

– Student Disability Room: Rm. 206

 In order to
check out SDS key to get into Room 206, the students need to show SDS card at
Circulation. Equipment owned by SDS.

– Faculty Offices/Carrels

will need to contact the Dean of Libraries or the Access Services Librarian for
the reservation of a faculty carrel or office. 
Mary Richardson will schedule the Carrel/Office. 

Seminar Rooms

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By , March 24, 2006 1:35 pm

FYI on Seminar Room usage at Irwin:

Three rooms in Irwin Library — the Great Books Room, the Seminar Room (Room 201),
and the Judge Carl Rich Room (Room 309), are available for classes, seminars,
or academic meetings. An overhead projector or TV-VCR can be set up on request.
Butler students, faculty, and staff please call 940-9241 for reservations.
All other affiliations please contact Conferences & Special Events at


Scanning for Students

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By , March 23, 2006 12:48 pm

To all:

We can scan items for students if the request is reasonable (i.e., a few pages or a few images). Just let Laina or myself know and we can do it on the E-reserve station. However, PLEASE DO NOT DO IT YOURSELF. The E-Reserve machine has critical processes in place that need to keep running.



Addendum: Scanner coming soon to a reference department near you!

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