Category Archives: Managing Sessions and Folders

01. Basic Folder Management

Information
Introduction to Folders

All Folders View

      1. All Folders View.
      2. Search for folders by name or partial name.
      3. List View or Thumbnail View.
      4. System Stats page.
      5. Name Column, sort by names in alphabetical order.
      6. Session Column, sort by number of sessions. Each session state is represented by a unique icon and totals by state. Hover over the icon to see the state.
      7. Check box to select multiple folders to delete, Delete button appears when one or more is selected.
      8. Folder Name, also the link to open the folder.
      9. Lists Presenters for that folder, when hovering the mouse over this area the folder stats button is shown.
      10. Shows number of items showing on the screen.
      11. Defines how many results are shown on the screen at one time.
      12. Click on the number or next to show the next page of results.

Folders List View

On the left menu bar you will find the Folders View.

Clicking on this button will expand the list of folders.

There are two view types:

  1. My Folders, shows the folders that you are a creator for and also a viewer for.
  2. All Folders, shows all folders including those created by other users.

Search all Folders is now always visible

Click on the highlighted area to select a view type.

To search for a folder, click in the Search All Folders box and enter the name of the folder you’re searching for.

Hit enter and the search results will be shown below the search box.

Clicking on the folder from the list of folders will show the contents in the right pane.

The number of sessions in each folder is also listed to the right of the folder.

5.0+ Folder Picker

We’ve updated the folder picker to properly show folder hierarchy structure of sub-folders. You’ll see this when performing a bulk move of content from one folder to another, or when moving a single session to a new folder.

Folders Contents View

Sub folders are now listed within their parent folder’s content area, and can be managed from within.

Additionally, you can now add a new subfolder directly within your folder’s content area.

 

11. Subfolders

InformationThere is no limit on the number of subfolders that you can create. This means that you can create subfolders as many levels deep as you like. 
If you need a subfolder created for your course please contact the Help Desk at helpdesk@butler.edu or 940-HELP. Content creators cannot create subfolders.

  • Subfolders do not inherit the permissions of their parent folder. Be sure to apply permissions to subfolders the same way that you would with a regular folder.
  • If you delete/archive a folder with subfolder under it you will receive a message that you must delete ALL subfolders before deleting the parent folder.

How to Create Subfolders

Expand the folders drop down

Right-click on a folder and select new subfolder

Type in a name for the subfolder and change the Parent folder if desired (Optional: Check/un-check “Show in My Folders” and/or “Allow anyone to view sessions in this folder”)

Click Create Folder

How to link a Subfolder to a different parent Folder

Find the subfolder you would like to change and right-click on a folder and select settings

Click the Overview button and then click edit next to the parent folder name – select a new folder and click save

05. Change Roles in bulk


InformationBy default Panopto configures all students to be viewers of content and instructors to be creators. If you want your students to all be able to create content you can change their default roles to Creators.

  1. Go to the Moodle course that you want to use with Panopto.
  2. Ensure that Editing Mode is turned on. If not, you can enable it by clicking on   Turn editing on   in the upper right hand corner of the page.
  3. Locate the Panopto Focus block , click the edit button  Gear and select Configure Panopto Block.
  4. Click on Change Panopto Role Mappings.
  5. Select the Student option from list in the box next to Creator. Creator - Student.
  6. Click on Save Changes.

 

08. Creating Folders

InformationFolders are used as a way to help organize sessions. Every session belongs to a folder and only users assigned to a folder can create, record, view or edit those sessions.

Creating A New Folder

Login to Panopto (butler.hosted.panopto.com) and click the green “Create” button at the top of the screen, choose the option to create a New Folder:

Type in the Name of Folder and enter description (optional). Show in “My Folders” is checked by default. If you un-check this, the logged in user will be removed as a creator of this folder, click Create Folder when done.

09. Using a Channel to Take Notes in Panopto

Information
Channels in Panopto allow for multiple users to view and take notes over the same recording. Channels are a shared space for student and instructor collaboration.

Using Channels to Take Notes on a Session

1.  From the Notes tab  Notes  click on the dropdown arrow and select Join a Channel. Join a Channel

2.  Enter the name of the Channel into the text box and press Enter. Screen Shot 2014-07-17 at 2.59.57 PM

 

3.  You will now be able to view any notes from other users on this channel as well as add notes of your own. To enter a note, type text into the text box at the bottom of the page and press Enter. Notes are identified by username and are time stamped by the position in the Panopto recording.

03. Sorting Sessions Inside a Folder

InformationPanopto allows you to custom sort the videos inside of a folder. Not only will this allow you to change the order that sessions are displayed, it will also display the next video in the folder at the end of each session that is custom sorted.

Setting the Order of Panopto Sessions

By default sessions will be sorted in order of creation date and time (most recent listed first). To change the order of a folder take the following steps.

1.  Open the Folder Settings by clicking the gear icon Gear.

2.  Click the Order tab Order.  Here you are able to drag and drop sessions into any order. Once complete simply close out of the window.

04. Availability of Recordings

Information You can now designate the time frame a session is available. You can set this at the folder or session level allowing you to control what your viewers can see and when. This article will walk you through the steps on setting up Availability rules for your folders and sessions.

Setting up Availability on Folders

1. To set up or change the Availability rules on the folder level, we will want to locate the desired folder you wish to modify.

2.  Hover over the Folder name and click Settings. Screen Shot 2014-06-13 at 1.57.11 PM
.  This will take you tot he Folder Overview page.  You will want to browse to the Settings tab.  Screen Shot 2014-07-17 at 11.43.58 AM

3. In the Availability section you will see the option Sessions become Available Sessions become available.  Select the appropriate option:

Immediately – All sessions recorded or uploaded will become available to the viewers upon completion. This can be overridden by setting the availability per session.

Never – All sessions will be hidden from viewers by default. To make a specific session available to the viewers, you will need to set the availability on the session level.

Starting on – All sessions in the folder will be available starting at the data and time specified. This can be overridden by setting the availability per session.

4.  Select option for Sessions Remain Available. Sessions Remain Available

Forever – The viewers will never lose access to the sessions in the folder. This can be overridden by setting the availability per session.

Until – Viewers will lose access to the sessions on the date and time you can specify. This can be overridden by setting the availability per session.

Setting up Availability on Sessions

To set up or change the availability rules on the session level, we will want to locate the desired session you wish to modify. Hover over the session name and click settings. Screen Shot 2014-06-13 at 1.57.11 PM

1.  Click on the Overview tab. Screen Shot 2014-07-17 at 12.03.14 PM

2.  Select the appropriate option:

Now – The session will become available as soon as this option is checked.

With its folder – The session will follow the availability rules of its Folder.

Starting – The session will be available starting at the data and time specified.

Choosing When a Session Remains Available

1.  Select the appropriate option under Session Remains Available.  Sessions Remain Available

Forever – The viewers will never lose access to the session.

With its folder – The session will follow the availability rules of its Folder.

Until – Viewers will lose access to the session on the date and time you can specify.

 

 

 

07. Merge and Copy Sessions

InformationSession copy can now be done with a single click. The Merge function still allows you to repair separated recordings as well. Separated recordings may occur when Sessions are being captured from two or more computers.

Since Panopto allows you to record Audio and Video from one computer and secondary sources like PowerPoint and Screen Capture from another, it’s possible that these streams get recorded to two separate Sessions (one with video/audio and one with screen capture/ PowerPoint).

Session Merge

  1. Go to http://butler.hosted.panopto.com and log in via Moodle. Be sure to use an account that has Creator access to the Folder that the content has been recorded to.
  2. Once you have found the Folder, mouse over the session name and click on Settings .Screen Shot 2014-06-13 at 1.57.11 PM
  3. On the Settings page, select the tab labeled Manage. Screen Shot 2014-07-11 at 11.00.53 AM
  4. Using the  dropdown menu next to Merge Into Another Session Screen Shot 2014-07-11 at 11.01.43 AM , select the Folder where the second session is located. Choose the session name from the second dropdown menu.
  5. After you have selected the Folder and Session to merge with, click  the Screen Shot 2014-07-11 at 11.30.14 AM button.

Copy a Session

    1. Go to butler.hosted.panopto.com and login via Moodle with your Butler username and password.
    2. Hover over the session you want to copy and click the Settings icon that appears below the name of the session.
    3. Select the recordings that you want to copy. You can select ALL of them by clicking in the box at the top of the list or you can select individual recordings by clicking in the box next to each one.
    4. Click on the Copy button button at the top of the list.
    5. Select the course folder from the Choose a folder pop up_Panoptopop up that you want to copy the recording(s) to. Make sure you have configured your new course in Panopto so it shows up in this list.
    6. Click on the Copy Button button.

06. Creating Panopto Links in Moodle

InformationThere are times you may want a Panopto recording to be in a specific module or week of the course in addition to being in the Panopto Block. You can do this by adding a link to the recording in Moodle.

Copying a Session URL

  1. Go to http://butler.hosted.panopto.com and log in via Moodle.
  2. Navigate to the folder where your session is located.
  3. Hover over any recording in the folder and click the Settings icon. Screen Shot 2014-06-13 at 1.57.11 PM
  4. In the Overview section, find the URL listed under Viewer Link.Screen Shot 2014-07-11 at 10.23.20 AM
  5. Highlight this URL and copy it to the clipboard by right-clicking and selecting Copy or by pressing Ctrl+C.

Adding Links to Moodle

  1. Go to https://moodle.butler.edu and login using your Butler username and password.
  2. Select the desired course, and determine where you would like to place the link to the Panopto recording.
  3. Ensure that editing is turned on in the upper-right of the screen, and then click on Add Resource .Screen Shot 2014-07-11 at 10.27.09 AM
  4. Select URL from the Resources list .Screen Shot 2014-07-11 at 10.29.00 AM
  5. To add a link, you must provide a name and a URL. Paste the previously copied URL to the URL field under Content by either right-clicking and selecting Paste or pressing Ctrl-V. You may also want to copy and paste the name of the Panopto recording to use in the Name field at the top so that all the names are consistent.Screen Shot 2014-07-11 at 10.31.25 AM
  6. Click Save and Return to Course.

10. Drop Box

InformationCreating a Drop Box is an easy and straightforward way to separate student recordings. Students who save to the Drop Box will be able to create their own recordings, but they will not be able to view each others recordings.

This is suitable for individual presentations, videos as assignments, oral exercises, or other situations wherein a student needs to be able to create a video, but other students should not be able to view it.

In order to create a Drop Box for a course folder you need Creator permissions for that folder.  Instructors have Creator permissions for their courses when they are provisioned in Moodle by default.

1.    Click on the Settings button located to the right of the folder name.  Gear
2.    On the Overview tab, click the Create Drop Box button.  Create Drop Box