Shannon H.

I hope your first two week back at school and at Information Commons have been going well! We’ve had some questions about the attendance policy and some minor changes, so I wanted to just go over a three quick things. When you are unable to make a shift, there are two scenarios you need to follow when it comes to sending emails. I’ve outlined them separately below, and I will be updating them in our Handbook, but let me know if you have questions.

1. Advance Notice
   If you know in advance that you cannot make a shift, please send an email to me that includes the information below. I will then add your shift to the bids tab on the Google Doc. We ask that everyone check this document often and if you would like to take someone’s shift, email to let me know. As your bidded shift approaches, please check the Google doc to make sure it is covered. If no one has taken it for you, please send out an email to all the IC students, asking if anyone is able to take it. If no one is able to take your shift, documentation may be needed for the absence.
   
   Who to email:
   egillila@butler.edu (to put up shift)
   All IC students (to remind if no one has taken your shift)
   
2. Last Minute
   If you have a last-minute reason why you cannot make a shift, please send an email to all the IC students, Tim Hommey, and Tim Thomas. You need to email everyone, since there is not time to put last minute shift bids on the Google Doc and so you can find a replacement. Include the same information in the email, unless for some reason you don’t want to fully disclose why you are missing your shift to everyone. In that case, send two separate emails to let the full time staff only know the reason.Who to email:
   All IC students, thommey@butler.edu, tthomas1@butler.edu

   Reminder:
   You must be proactive about finding a replacement for Library shifts, therefore sending out one email may not be enough if no one responds. For CAT shifts, sending out the one email to everyone is enough.
   

3. Information to Include in Email
   Date, time, & location of shift
   Reason for absence

The biggest change for returning students is that we should no longer be sending Chasadee attendance emails. We are trying to keep the number of emails she is receiving from us down, so in general, ask an Associate, Tim Hommey, or Tim Thomas.  Please keep this email for future reference and feel free to ask any questions if I wasn’t clear. :0)

Thank you!

Erica