How do I send a request for time off through My.Butler?

  1. In My.Butler, navigate to Self Service arrow Time Reporting arrow Report Time > Absence Request.
  2. Select a start and end date; click on the calendar icon to select a date from a calendar view.
    • For single-day absences, the start and end dates should be the same.
    • For multiple-day absences, a single request should only include regularly scheduled workdays, not weekends or rest days. Because you don’t want to include rest days in your request, you may have to submit multiple requests for absences that extend beyond a single work week. For example, if you are taking a vacation Wednesday, January 5, 2011 through Tuesday, January 11, 2011 (and your normal work schedule does not include Saturday and Sunday), you would create two separate vacation requests–as depicted below–corresponding to the two work weeks during which you will take vacation time.
      • Vacation Request #1: Start: 01/05/11 (Wednesday) – End: 01/07/11 (Friday)
        An absence request form with details filled in for a total of 22.5 hours.
      • Vacation Request #2: Start: 01/10/11 (Monday) – End: 01/11/11 (Tuesday)
        An absence request form in process showing a request for a total of 15 hours.
  3. Select the type of absence you are requesting from the Absence Type dropdown.
  4. Enter the number of hours in your standard work day in the Hours Off Per Day box. Note that most employees work 7.5 hours per day. If you are requesting a half day off and you usually work 7.5 hours per day, please enter 3.75 in the Hours Off Per Day box.
  5. Click the Calculate duration button button. The duration of your absence is calculated automatically.
  6. Click the Submit button button. Your absence request is routed to your supervisor (or his/her delegate) for approval.

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