Please read the following guidelines and requirements before applying for a Grant. These are here to ensure that your organization’s grant will be processed in a timely manner and have a better chance for approval. Any questions can be directed to email@example.com.
Guidelines and Instructions
- In order to apply for a grant, your organization must have been approved by the Student Government Association Executive Board, the Office of Programs for Leadership and Service Education (PuLSE), and by the Office of Student Affairs. New organizations must wait one month after their approval to be eligible to receive an SGA Grant.
- Additionally, an organization must have an eligible, voting representative at weekly SGA Assembly meetings. Eligibility must also remain throughout the entirety of the semester in which an organization is awarded a grant. Failure to remain eligible in said semester will cause the funds to be retracted from the organization’s account.
- After submitting the Online Grant Application and the SGA Budget from, you will be contacted by a member of the Finance Board who will schedule the applicant for a presentation to the Grants Committee. The Grants Committee will meet on Thursdays at 7p.m. Failure to have a representative present to Grants Committee will postpone consideration and approval of the grant.
- A complete budget of expenses and revenues must be included in the application. The budget sheet for each grant type is found within the application form and must be completed and attached to the application before submission.
- Since the application is for a REACH Grant, include all expenses and revenues related to supporting the REACH mission statement for a specific event. The REACH mission statement can be found below in the REACH Grant section.
- Grants are not retroactive, and therefore, a grant cannot be used for any expenses that have occurred prior to the application submission.
- No student organization can profit from a grant, and therefore budgeted expenses must exceed revenues.
- If awarded a REACH Grant, organizations must complete the Accountability Form, which can be found in the application form, within one week of receiving the grant. If this form is not filled out turned into the PuLSE office within the allotted time frame, the grant will be retracted from the student organization.
- If during the audit process by the accountability chair it is found that the funds are not used for intended purposes and/or copies of expenses, receipts, and invoices are not turned in, the SGA Grants Executive Board reserves the right to obtain a full refund of the allotted grant money.
- Organizations allotted grant money through SGA may not use those funds to provide:
- Financial support for political programs, parties, individual political candidates, or direct lobbying efforts
- Contributions for any private person, group, association, or business except for goods and services rendered to the organization
- Payments of debts and expenditures incurred from any previous years or events
- The purchase of alcohol
- Anything contradictory to the Butler University Student Handbook Guidelines
- An event or expense not occurring in the current academic year
- Organizations may only receive one Club Sport, General Purpose or Event Grant per academic year. REACH Grants can be awarded in addition to the previously listed grants.
- Grants are allotted on a first-come, first-serve basis.
In partnership with SGA, R.E.A.C.H. is committed to promoting diversity within race, spirituality, gender and sexual orientation in order to foster tolerance while cultivating an open-minded environment. Through programming and campaigns, R.E.A.C.H. strives to educate Butler’s community to appreciate and respect difference in others, while being a support system for diversity organization and a voice of justice for all students.
- All above rules apply for REACH Grants.
- There is a separate grant allocation set aside for organizations that embody the REACH mission statement (above) in their events.
- The REACH Board will communicate with the Finance Board to ensure compliance with the allocation guidelines and to approve that every REACH grant submission meets the REACH mission statement. The REACH Board has full discretion to approve or deny a REACH application based on whether the event meets the REACH mission statement.
*The Grants Committee has full discretion as to which organizations receive funding and the sum of funds awarded.
Information Required for the REACH Grant Application:
- Please reference the rules above to view the amount that your organization can apply for, the rules surrounding the grant application, and the accountability process that the SGA Finance Board has in place.
- Required Information:
- Name of your organization as it’s registered with the PuLSE office
- PuLSE Account Number
- Organization Contact Name (First and Last)
- Organization Contact Phone Number
- Organization Contact Email Address
- The date of the event (if applicable, must be in the future if so)
- A brief description of how the grant would help to fund the event
- A description of the purpose of the event and how the Butler community will benefit from it
- A description of how this event supports the REACH mission statement (above)
- The requested amount of the grant
- Total budgeted expenses
- The approximate number of Butler student that will benefit from the grant
- Previous SGA Grants (year/amount)
- Please download and complete the SGA REACH Grant Budget Form. This form must be then attached to your organization’s grant application before it can be submitted. Remember to follow the rules listed on the spreadsheet when completing your organization’s budget.
- Also, please download the Accountability Form and complete it within one week after the event has occurred. If this form is not filled out and submitted to the PuLSE Office within the allotted time frame, the grant will be retracted from the student organization.
SGA Grant Application:
After submitting a grant application, the organization’s contact person will receive confirmation of the application’s completion. A member of the SGA Finance Board will then be in contact with that person, hoping to solve any issues with the application/information. The organization will then be invited to present their grant proposal at a Grants Committee meeting. The Grants Committee has full discretion as to which organizations receive funding and the sum of funds awarded. If the organization receives funding, this amount will be communicated to the organization’s contact person. If the organization does not receive funding, the reasoning for the decision will be explained to the organization’s contact person. In some cases, organizations may need to resubmit their budgeting information to comply with grants’ rules before a decision is made on their application.
If there are any questions regarding these guidelines and requirements, please email firstname.lastname@example.org to schedule a meeting to address questions or concerns about the grants process.